Privacy Policy
River Effra respects everyone’s right to privacy and values the personal information entrusted to us. We recognise the need for appropriate protections and management of any personal information provided to us. We have drawn up this Privacy Policy to assist you in understanding what information we collect and how that information is used.
Who we are
River Effra (‘we’ or ‘us’ or ‘our) gather and process your personal information in accordance with this privacy notice and in compliance with the relevant data protection Regulation and laws. This notice provides you with the necessary information regarding your rights and our obligations, and explains how, why and when we process your personal data.
What are River Effra’s company details?
Our full company and registered details are River Effra Limited, a company registered in England and Wales under Company Number 13681402 whose registered address is Nightingale House, 46-48 East Street, Epsom, Surrey, KT17 1HQ.
What information will River Effra collect about you?
Clients and industry colleagues
For those clients and colleagues in the industry we may contact you if you are on our mailing list for events. We will keep such data until you notify us otherwise and/or withdraw your consent.
Prospective employees
River Effra will collect and store the information you provide to us as part of the application process for a role at River Effra. We will process your personal data in accordance with this Privacy Policy unless such processing conflicts with the requirements of applicable law, in which case, applicable law will prevail. We process this data for recruitment purposes and recruitment monitoring purposes only.
These purposes include:
- Identifying and evaluating candidates for potential employment, as well as for future roles that may become available;
- Recordkeeping in relation to recruiting and hiring;
- Ensuring compliance with legal requirements, including diversity and inclusion requirements and practices.
We may also analyse your personal data or aggregated/pseudonuymised data to improve our recruitment and hiring process.
Who will have access to your information?
Prospective employees
Access to your information will be limited to only those River Effra staff involved in the recruitment processes at the organisation. We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement.
How long will River Effra keep the information you provide?
We aim to keep personal information to the minimum necessary and delete it when we no longer need it. If we act as a processor on behalf of one of our clients, we will only retain the data for the duration of the project parameters.
All such information is held securely on our server and deleted securely after the relevant timeframe has elapsed.
How does River Effra ensure your personal information is held securely?
We take our responsibilities very seriously to keep personal information secure. As such we take every reasonable precaution to ensure your information is protected from loss, theft or misuse. These precautions include appropriate physical security of our office, controlled access to our system, and use of secure internet connections when collecting personal information. We provide training to our staff who handle personal information to ensure that they look after all personal information properly.
Your Rights
You have the right to access any personal information that River Effra processes about you and to request information about:
- What personal data we hold about you
- The purposes of the processing
- The categories of personal data concerned
- The recipients to whom the personal data has/will be disclosed
- How long we intend to store your personal data for
- If we did not collect the data directly from you, information about the source
If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to do so as quickly as possible; unless there is a valid reason for us not doing so, at which point you will be notified.
You also have the right to request erasure of your personal data or to restrict processing (where applicable) in accordance with the data protection laws; as well as to object to any direct marketing from us.
If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the request; this is to ensure that your data is protected and kept secure.
Choice and Consent
Prospective employees
You have the right to withdraw your application at any time. Your decision to provide personal information and to participate in the application process is voluntary. If you do not wish to provide the information requested however, you may not be able to proceed with the application process for which the personal information is being requested.
What you can do
- You can get in touch with River Effra if you believe your personal information is incorrect.
- You can ask us to securely and permanently delete your personal information
- You can always contact River Effra should you have any questions or concerns.
Who to contact if you have any questions about this privacy policy?
If you have any questions about how your information will be used, or if you have any questions or require further information on this privacy policy, our compliance with data protection laws or information we may hold about you, please write to George Hutchinson, CEO, Nightingale House, 46-48 East Street, Epsom, Surrey, KT17 1HQ
Lodging a complaint
River Effra only processes your personal information in compliance with this privacy policy and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a compliant with the supervisory authority.
River Effra
George Hutchinson, CEO, Nightingale House, 46-48 East Street, Epsom, Surrey, KT17 1HQ
Information Commissioner’s Office
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Tel: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number.
Changes to this privacy policy
We keep our privacy policy under regular review. This policy was last updated in June 2022..